Scanning, Archiving, Secure Destruction & cloud Services

Transmedia is here to help businesses operate in a digital world by offering consultancy services to help move away from traditional paper based systems. We offer scanning, archiving and secure destruction services as well as cloud based solutions for access and collaboration to documents from a single site or multiple locations around the world.

Transmedia - A Company You Can Trust

Transmedia has been established since 1976 and has decades of experience offering document management services to companies and government organisations all over the UK. To ensure a high level of quality and security throughout all services offered and to minimise any environmental impacts, we are audited annually by a UKAS Accredited body to ISO 9001 (Quality), ISO 27001 (Security) & BS 8555 (Environmental)

Small & Large Format Documents

From small format documents such as invoices, general correspondence and hr documentation all the way to large technical drawings and plans. Transmedia has the equipment, staff and excellent track record to be able to reliably digitise a wide variety of paper documents. Transmedia are able to prep (remove documents from pockets, remove staples and binding) and reconstitute (re-staple and bind) all documents as part of the scanning process.

Microfilm, Negatives, Slides & X-Rays

Transmedia have a diverse range of scanning equipment to digitise 35mm film strips, 35mm negatives & slides, half plates, microfilm (including rollfilm, microfiche & aperture cards) and medical or industrial X-Rays to a variety of file formats, compressions and specifications and are one of the few scanning bureaus in the UK that does NOT outsource scanning of legacy formats to other digitisation companies.

Books, Delicate Items & Non-Destructive Scanning

Transmedia has a range of large format flatbed & v-cradle scanners which allow for fragile documents & plans, books, magazines and manuals to be scanned without feeding through rollers in conventional scanners or without putting pressure on fragile book spines.

Secure Destruction

Transmedia is able to securely destroy paper documents to various levels of shredding and cross shredding standards and issue a certificate of destruction to confirm that the documents have been securely destroyed.

All shredding and bailing of documents is done on-site by Transmedia personnel to the desired level of shredding standards. Only once this has been completed does the shredded & bailed documents get collected by an approved and accredited paper waste recycling firm which are constantly reviewed and internally audited as part of ISO 9001 (quality) and ISO 27001 (security) standards held by Transmedia

Cloud Hosting

Transmedia is able to scan and convert paper based records and host them on a cloud based platform along-side existing digital documents such as word & excel documents, open document formats, presentations, photos and videos. Access can be controlled and restricted. 2 Factor authentication is available for additional security and the platform allows multiple users to collaborate in real time on the same documents. The cloud hosting platform is full encrypted, both in storage and via transport and is regularly backed-up and tested as part of the disaster recovery procedures in place at Transmedia

Secure Storage

Transmedia offers 3 tiers of physical document & backups storage at their secure facility.

Bronze Storage
Low cost storage with fire detection and full physical access controls in place

Silver Storage
Standard storage with argonite fire suppression and full physical access controls in place

Gold Storage
Premium storage with full temperature & humidity control & monitoring, argonite fire suppression and full physical access controls in place with 2 factor authentication.

Indexing, Extraction & OCR

Transmedia can use a variety of tools to extract information from documents to create a useful index to be able to find and access documents once they are in electronic form. From manual data entry to intelligent OCR and data extraction techniques to either fully or semi automate document indexing.

Transmedia can produce PDF & PDF/A searchable documents for upload into a cloud based system that supports full-text search, allowing the user to locate documents based on the contents of the file.

File Transfer & Encryption

Once documents have been digitised, Transmedia can provide secure access to those documents either temporarily (free of charge) via a 30 day cloud link or via an on-going cloud hosting service for worry free, anywhere access to your files for a low monthly charge.

Output via other media is also possible, including CD, DVD, Hard Drives, SSDs & USB Flash Sticks.

All output to physical media will be encrypted to protect data in transport unless requested otherwise.

Collections & Deliveries

Transmedia have a fleet of small, medium and large vans which travel around Wales & England on a daily basis to collect and deliver items to their clients.

All drivers are security vetted and DBS checked prior to employment. All vans contain fire fighting equipment and are fully insured (road, legal & liability) and tracked and monitored via GPS

One off collections and deliveries can be arranged for area's that are not on daily routes.